Kilostate LTD, operate a complaint handling procedure and we are members of The Property Ombudsman Scheme (www.tpos.co.uk). This note sets out the procedure we will follow in dealing with a complaint.

We have appointed Mr B Sandhu to deal with complaints. If you have a question, or if you feel it is necessary to raise a complaint, please contact him at:

Kilostate
1524 London Road
Norbury
London
SW16 4EU
Tel: 02086796015
Email: bobby@kilostate.co.uk

If you have initially made your complaint verbally, whether face-to-face or by telephone and if you are not satisfied please also make it in writing addressed to Mr Bobby Sandhu. We will acknowledge your complaint within 48 hours. If you do not receive our acknowledgement please contact us immediately.

If we have received a written complaint, we shall conduct an internal investigation and respond to you, setting out our understanding of your case and supplying you with a formal written outcome of our investigation. It is very important that we understand your case and we ask you to be very specific about any act or omission you believe has occurred. You should also let us know how you would like us to resolve your complaint. We may invite you to a meeting so that we can better understand your case. We shall do our best to satisfy you but if you feel that we have misunderstood your case, or in the unlikely event that you remain dissatisfied, you must write to us again explaining why.

Following our second review of your complaint we will provide you with a written statement expressing our final view point. We will endeavour to do this within eight weeks of receiving your original complaint but for us to do so it is important that you respond promptly to any enquiries and queries which we may raise.

If we have not managed to resolve your complaint within eight weeks you may refer your complaint to The Property Ombudsman. The Property Ombudsman’s role is to resolve disputes and not to fine or punish an agent. The Property Ombudsman can be contacted at:

The Property Ombudsman
Milford House
43-55 Milford Street
Salisbury
Wiltshire
SP1 2BP